Board of Director's Meeting Minutes - December 28, 2002
(Unofficial and Unapproved)
Saturday, December 28th, 2002 - 9:00 a.m. MST
Teleconference Call
______________________________________________________________

Directors present - President Rob Smith; Director At-Large (DA-L) David Scott; Secretary Irene Morgan; Directors Tracy Gardner, Tova Place;
Director Roger Pannabecker (joined: 9:11 a.m.);
Vice President (VP) Shawn Davidson (joined: 9:20 a.m.).

Directors regrets - Director Lorna Nielsen.

Directors absent - Director Brian Braun.

Call to Order and Identification of Directors
President Smith called the meeting to order at 9:07 a.m., recognizing five (5) Directors.

Appointment of Recording Secretary
Motion: I move that Canadian Pinzgauer Association Board of Directors Secretary Irene Morgan be declared Recording Secretary for this Directors Meeting; by DA-L Scott, seconded by Director Gardner. President Smith declared the motion carried by a vote of 4 for, 0 against and 0 abstained.

Approval of the Agenda
President Smith indicated that Resignation of Director Lorna Nielsen be added under New Business.
Motion: I move the Agenda be accepted as amended; by Director Gardner, seconded by DA-L Scott. President Smith declared the motion carried by a vote of 4 for, 0 against and 0 abstained.

Adoption of Minutes
Minutes of the Saturday, September 21st, 2002 Teleconference Directors Meeting prepared by Secretary Morgan have been distributed by mail or e-mail to each Director.

President Smith recognized arrival to the meeting of Director Pannabecker at 9:11 a.m.

Motion: I move the minutes of the Canadian Pinzgauer Association Board of Directors Meeting held on Saturday, September 21st, 2002 be adopted as distributed; by DA-L Scott, seconded by Director Gardner. President Smith declared the motion carried by a vote of 5 for, 0 against, and 0 abstained.

Minutes of the Saturday, June 8th, 2002 Annual General Meeting prepared by Recording Secretary Terrylyn Eby have been distributed by mail to each member of the CPA.
Motion: I move the minutes of the Canadian Pinzgauer Association Annual General Meeting held on Saturday, June 8th, 2002 be adopted as distributed; by Director Pannabecker, seconded by DA-L Scott. President Smith declared the motion carried by a vote of 5 for, 0 against, and 0 abstained.

Business Arising from the Minutes

• Review of information distributed to CPA members in December, 2002;
  President Smith briefly reviewed the information and asked for feedback, outlining the "time sensitive" information in the package, i.e. Fee Schedule, fixed assets sale, logo contests and Judges selection form for the Congress shows;
  Secretary Morgan said this was an impressive package of information for the membership.

• 2003 International Pinzgauer Cattle Breeders Association World Congress;
  The CPA Board's suggestion for a "drop-in" rate was not accepted, but a "Calgary-only" rate for CPA members and exhibitors in the show was approved;
  The promotional brochure should be available for distribution in January, 2003;
  The sale in conjunction with the Calgary Stampede will be a "Silent Auction", with the final sale of animals to occur the afternoon of Sunday, July 13th, 2002 after the open show is completed. A catalogue will be produced and distributed. Bid Sheets will be maintained in an open area for the duration of the show and each consignment clearly marked with a special stall card or designation.

• Provincial Membership levy;
  Director Pannabecker and DA-L Scott indicated that the Ontario Pinzgauer Breeders Association (OPBA) membership are in favour that a twenty five dollar ($25) levy be assessed to CPA members and forwarded to the member's respective provincial association. President Smith asked about members residing in provinces without a provincial association;
  General Consensus was determined that the Alberta Pinzgauer Association must be asked what their feelings are on this issue, and further discussion with a motion be made at the next Directors Meeting to carry forward to the 2003 Annual General Meeting.

  President Smith recognized arrival to the meeting of VP Davidson at 9:20 a.m.

• Canadian Western Agribition;
  No show took place in 2002 due to a lack of entries;
  President Smith relayed concerns from CPA members that they never received any information about the 2002 show, and polled the Board members to determine who had received information regarding 2002 CWA. DA-L Scott, Secretary Morgan, and Directors Pannabecker and Place had not received information. Director Gardner, VP Davidson and President Smith had, but President Smith indicated that he and Director Gardner receive information due to their exhibition of a different beef breed at Agribition;
  Director Place suggested having the CWA information available for the Congress;
  VP Davidson confirmed that better communication would be employed in 2003.

• Purely Pinzgauer;
  VP Davidson informed the Board that CPA member Neil Peacock is committed to print another edition of the CPA newsletter, and would possibly be interested in doing more;
  General Consensus supported a February 15th, 2003 deadline for material to be submitted to Member Peacock, with a hopeful publication date of March 15th, 2003;
  The CPA will likely have to provide postage for this edition, estimated to be approximately one hundred and fifty dollars ($150).

• 2003 Board Meeting Schedule;
  Teleconference meeting - Saturday, April 12th, 2003 - 9:00 a.m. MST;
  Meeting live and in person - following the AGM on Thursday, July 10th, 2003 - Calgary, Alberta;
  Teleconference meeting - Saturday, October 4th, 2003 - 9:00 a.m. MST;
  Teleconference meeting - Saturday, December 27th, 2003 - 9:00 a.m. MST.
  Motion: I move to accept the CPA Board of Directors Meeting Schedule as proposed by President Rob Smith; by Director Pannabecker, seconded by VP Davidson. President Smith declared the motion carried by a vote of 6 for, 0 against, and 0 abstained.

New Business
Resignation of Director Lorna Nielsen;
President Smith detailed his receipt of a letter of resignation, attached to and forming part of these Minutes, from Director Lorna Nielsen. Discussion then ensued from the Board as to how to handle this resignation. President Smith reminded the Board that the affected position is actually up for reelection in 2003;
Motion: I move to accept Lorna Nielsen's resignation from the CPA Board of Directors and leave the position vacant until new elections are held at the 2003 Annual General Meeting; by Secretary Morgan, seconded by Director Pannabecker. President Smith declared the motion carried by a vote of 6 for, 0 against, and 0 abstained.

Committee Activity Reports
Finance Committee - Responsible: Shawn Davidson, Irene Morgan, Rob Smith
President Smith provided the Income Statement for the Year to Date as prepared by Executive Secretary Cathy Gallivan. Although this report shows a slight loss for the YTD, no revenue is included from the month of November onward. Spending continues to be controlled but President Smith issued disappointment with the lack of members registering cattle;

President Smith presented the Budget for the year 2003;
Motion: I move to accept the Financial Report and the 2003 Operating Budget as presented at this meeting by President Smith; by Director Gardner, seconded by DA-L Scott. President Smith declared the motion carried by a vote of 6 for, 0 against, and 0 abstained.

Promotion Committee - Responsible: Brian Braun, Shawn Davidson; Tracy Gardner; David Scott
No report was received from this committee;
President Smith informed the Board that the CPA's website, located at www.pinzgauer.ca, has been on-line since October; reaction has been positive. Pictures will be added in early 2003.

Breed Improvement Committee - Responsible: Shawn Davidson, Tracy Gardner, Tova Place
No report was received from this committee;
VP Davidson indicated that information regarding the feeder calf program, in conjunction with Pfizer Gold's brand program, will be distributed to the membership in Purely Pinzgauer.

Membership Committee - Responsible: Jason Anderson, Roger Pannabecker
No report was received from this committee;
President Smith indicated that the first draft of the new member's handbook will be ready for perusal at the Annual General Meeting. Anyone having information for inclusion should present this to Committee members Smith, Anderson or Pannabecker as soon as possible.

Junior Member Committee - Responsible: Tracy Gardner, Tova Place
No report was received from this committee;
Director Place reminded Board members about the Claresholm Junior Show on April 23rd, 2003, urging greater participation from Pinzgauer youth.

Next Meeting - Board Meeting: Saturday, April 12th, 2003 at 9:00 a.m. MST by teleconference.

Adjournment - VP Davidson moved to adjourn the meeting at 10:13 a.m. MST.